Wedding Planning Tools

Tool #1: The New Rules Of Wedding Etiquette

In the world of wedding hashtags and up-to-the-minute status updates and tweets, we bring you the most common social-media-related wedding faux pas — and discuss what to do instead.


Call your parents before pressing “post” or “tweet” to announce your engagement.

Your close friends and family will want to hear it straight from you first.

A Facebook status or tweet might be the most efficient way to get the news out, but it’s not the most personal. You know which friends and family members would appreciate hearing the news directly from you. Plus, it’s likely that older family members (like your grandparents) don’t have Facebook or Twitter accounts and could miss the message altogether.


There’s no wrong or right time — some couples even do it at the altar!

Once you tie the knot, it’s up to you and your new spouse to decide when to change your relationship status or last name on your social media sites. For some couples, this can be a very important moment; for others, it’s no big deal. So if and when you’re ready to make the change, go for it.


But keep the nitty-gritty details like cost and carat to yourself.

After you post your “engaged” status, your friends and family will be dying to find out what the ring looks like, so indulge them with a photo (you may want to prep with a manicure first). It’s not bragging to share a pic with the exciting news. Leave out the other details, because how much it cost isn’t anyone else’s business — the point is that it symbolizes the commitment you’re making. Everyone’s going to be checking out your hand for the first few months anyway, so make it easy for friends and family to admire from afar.


Enjoy your day and stay off your phone while still keeping everyone updated.

Your wedding day will fly by, and if you’re on your phone or tablet the whole time, you’ll miss out on what’s important. Focus on the guests who have come to celebrate with you, instead of everyone in your social media circles. Strike a balance and designate a “tweeter of honor” — it could be another bridesmaid who isn’t your maid of honor (she’ll have plenty of responsibilities already) — to keep your social networks updated throughout the day so you won’t have to. Another option is to schedule tweets beforehand, so they’re ready to go without the hassle.


But email invites are totally okay for pre and post-wedding parties.

Paper invites are the way to go for the actual wedding day. In today’s technology-based world, where your guests receive hundreds of emails a day, a physical invite has become so much more special. That doesn’t mean you have to go over-the-top with an invite that sings and shoots confetti. Simple card stock and laser printing will do the trick. A paperless invite for the rehearsal dinner or morning-after brunch is a great option (especially if you want to cut down on stationery costs). Just because the invites are electronic doesn’t mean they won’t have style or be personal to you. There are plenty of sites that let you customize e-invites so they look beautiful and unique.


Confront issues directly and privately via phone or in person.

We know wedding planning can be stressful at times. But before you post that status venting about all the guests who RSVP’d for too many people or complain about your future mother-in-lawzilla, pause for a second and think. Posting something negative about your wedding (even if you don’t call out a person specifically) will only lead to hurt feelings. Instead, politely address each situation directly as it comes your way. That means picking up the phone and explaining to your guest that you don’t have enough room for all the extras, and asking your fiancé to have a conversation with his mom. Trust us, the other route will only create animosity around your wedding.


Tie it into your invitations and wedding website in a creative way.

We’ve gotten to the point where almost everyone (except maybe some older relatives) are familiar with the hashtag and know how to use it, so you shouldn’t feel weird about putting it out there. Think of ways you can tie it into your paper elements in a pretty or witty way, like asking guests to share photos of themselves wearing custom temporary tattoos you send along with the save-the-dates. Letting your guests know ahead of time is crucial to having a successful feed of photos.


Wait to publicly post your congratulations. If the couple hasn’t made the announcement, then you shouldn’t spill the big news for them.

It’s exciting when you’re the first to find out your best friend or sister is getting married, but hold off on the public congrats until they’re ready to share the news themselves. They might be waiting for an important reason (like they haven’t even told their parents yet), and there could be hard feelings involved if others find out they weren’t in the know first.


It can be awkward for the couple’s other Facebook friends who weren’t invited.

If you want to discuss wedding plans with the bride or groom, it’s polite to do it in a private way. The couple may have hundreds of Facebook friends who aren’t on the invite list, and it’s not fair if each and every detail comes up on their news feed. Brides especially love to share wedding planning details, and she’ll appreciate a friendly ear to listen if you call to find out how it’s going. This is a busy time for the couple too, so don’t be offended if they don’t keep you up to date on every single detail.


But respect their request if they ask you not to post photos before they do.

It’s great that you want to show what an amazing wedding the couple threw, and Instagram the cake and the flowers. But some couples may want to wait to share photographic details of the wedding until they have photos from their professional photographer, so you should respect their choice. If you’re worried about whether you’re in the clear with posting photos, then wait until a close friend or family member of the couple does so first. Then you’ll know it’s okay to post away.


Posting occasionally is okay, but the couple invited you to celebrate their day, not sit there on your phone.

The couple spent a lot of time planning an event that you would enjoy, so don’t spend the entire time on your phone posting about the wedding — go have some fun! It’s okay to share the love a few times, but you shouldn’t opt out of hitting the dance floor in favor of tweeting a play-by-play. Plus, having a phone or tablet out all the time can get in the way of photos, and no one wants to look back on their wedding day to see a guest more engaged with a device than their reception.


The couple’s inboxes are already full of wedding-related details; a text, email or private message is likely to get lost in the mix.

Most paper invitations will include an RSVP card with an addressed envelope to send it back in, and couples will look for and expect responses by mail (before the deadline). If you lose the card, then it’s okay to call and find out how the couple would prefer you to RSVP once you know whether you’ll be attending.


Take as many photos as you please, but don’t let snapping pics get in the way.

Be mindful of the photographer and videographer the couple has hired to take photos of their wedding, especially during the ceremony. A good rule of thumb is to stay seated during the ceremony (and no leaning into the aisle or raising your phone way over your head either). Standing up or moving around can be distracting to the officiant, get in the way of the pros and ruin the view for other guests. Our advice? If you must have that amazing shot of the bride’s entrance, get to the ceremony early and sit in an aisle seat to get great photos without having to pull acrobatic stunts.


The couple created a wedding hashtag for good reason.

If the couple has a hashtag, use it as much as possible on every photo and tweet. They’re excited to have all of their photos in one place. Make as much effort as possible to use it and encourage others to as well. A tip: If you forget to use their hashtag when you first post the photo, just go back later and add their wedding hashtag in a comment.

Tool #2: The Best Apps (That Actually Help You Plan)

We’ve gushed about a lot of these here before, but here’s the quick low down on some of the best apps out there for actual wedding planning


Pinterest Pinterest is the perfect tool for wedding inspiration. You can search through images of wedding dresses, flowers, decorations, accessories and just about everything else.

Lover.ly Think of it as Wedding Pinterest but so much more. You can save your favorite wedding ideas and inspiration into bundles to stay organized.

Spotify The perfect app for choosing your wedding songs and organize your playlists.

Etsy Just a few more items and you should be all set! You’ve picked out your flowers, but perhaps you want to go all out and have more decorations than just flowers.


Weebly Wedding Websites Weebly is by far and way the easiest way to build your wedding website.

Wedding Planner For Brides This wedding app helps you to plan easily, quickly and efficiently. And it’s free!

Appy Couple Planning a wedding involves a lot of information, not just for the couple, but for the guests as well – accomodation and travel options, directions, maps, RSVP details and more. You can share all this info with guests here.

Evernote Stay organized across devices and individuals with Evernote. Share your notes with your partner and work off the same list of items so you’re on the same page.

iWedding Deluxe The Bride has her dress ordered, and now it is time to really plan. If you are looking for a digital Wedding Planning assistant, iWedding Deluxe is ready and waiting.

Wedding Wire Apps WeddingWire App helps you manage your Checklist, Budget, Guest List and RSVPs.

The Knot Wedding Planner This free iPhone app is for busy brides-to-be. Think of it as your on-the-go source for expert wedding advice — from when to cut the cake to how to line up your wedding party at the ceremony.


Top Table Planner The promise of Top Table Planner is simple. Just drag and drop your guests and tables to create the perfect plan.

Eversnap Eversnap app and website help you to collect all your guests’ photos AND videos in one online album.

MissNowMrs.com Changing to your married name can take 13 hours and involve endless office lines.  Skip the stress with the MissNowMrs easy online name change service.

Zola Registry Developed by Gilt founder Kevin Ryan and several other former Gilt Groupe-ies, Zola is a (quite gorgeous) digital solution for curating a registry.

Mint What’s a money management tool doing in a wedding app list? Mint’s budget-tracking automation ensures you don’t overspend too much.

Vera Wang App This unique resource — recently named Apple’s iPad App of the Week! — includes Vera’s personal style advice, planning expertise, thousands of images and much more. A must-have for all brides!

Instaprint With Instaprint, you can print your guests’ photos on the spot, as they’re taken.

Wedding Budget This app is a great help, allowing you to keep track of expenses and giving you a clear view of your budget status and whether you’re a splurger or saver.

Tiffany Ring Finder Find your perfect engagement ring with Tiffany & Co.’s Engagement Ring Finder.


Tool #3: The Motherload of Wedding Planning Tools (Free Downloads)

Download our essential wedding planning tools to help you plan your special day. These free DIY templates are all yours to download totally free of charge. Print them out and use them for your important meetings as a checklist.

Download “Meeting With Your Wedding Photographer Checklist”

Download “Meeting With Your Wedding Planner Checklist”

Download “Wedding Reception Seating Chart Template”​

Download “Meeting With Your ​Wedding Caterer Checklist”

Download “Meeting With Your Wedding Venue Checklist”

Download “Meeting With Your Wedding Florist Checklist”

Download “Your Wedding Planning Checklist”

Download “Maid of Honor” Checklist

Download “Ultimate Wedding Checklist” Guide